Secretarial Support – Drafting Resolutions, Maintaining Registers, Share Transfers
Corporate governance and compliance are built on strong secretarial practices. Under the Companies Act, 2013, every company is required to maintain statutory registers, pass resolutions for key decisions, and ensure proper documentation of shareholding patterns. This process, though often overlooked, is the foundation of transparency, accountability, and stakeholder confidence.
Our secretarial support services cover all crucial aspects — from drafting board and shareholder resolutions to maintaining statutory registers like Register of Members, Register of Directors, and Register of Charges. We also assist in share transfers, ensuring that ownership changes are recorded correctly and in compliance with ROC requirements.
With the complexities of compliance growing, companies face risks of penalties or legal scrutiny for improper secretarial records. We bring expertise in aligning secretarial practices with statutory norms, best practices in governance, and regulatory expectations. By managing documentation, records, and registers seamlessly, we free management to focus on business priorities.
Our goal is to act as a long-term compliance partner, ensuring every decision and transaction is legally documented, transparent, and beyond regulatory reproach.
Drafting Board and Shareholder Resolutions
Important business decisions like appointment of directors, issue of shares, mergers, borrowings, or investments must be documented through board or shareholder resolutions. We draft clear, legally compliant resolutions aligned with the Companies Act, Articles of Association, and SEBI guidelines where applicable. This ensures every corporate action has a proper legal foundation.
Maintaining Statutory Registers and Records
Registers such as the Register of Members, Register of Directors, Register of Charges, and Register of Share Transfers are mandatory under law. These registers must be kept updated and available for inspection at the company’s registered office. We maintain these registers meticulously in both digital and physical formats, ensuring audit readiness and compliance.
Share Transfers and Transmission of Shares
When shares are transferred or transmitted due to sale, inheritance, or gifting, accurate documentation and filings are necessary. We assist in preparing share transfer forms, updating the Register of Members, and filing with ROC if required. Our role ensures the integrity of shareholding patterns and prevents disputes.
Secretarial Audit Support
For applicable companies, Secretarial Audit is a key compliance requirement under Section 204 of the Companies Act. We provide full assistance by maintaining compliance records, supporting statutory auditors, and preparing necessary certifications to ensure smooth audits without non-compliance remarks.
Frequently Asked Questions (FAQs)
Resolutions provide a legal record of decisions made by the board or shareholders. Without them, corporate actions may be challenged for validity.
Registers of Members, Directors, Charges, Share Transfers, and Investments are mandatory under the Companies Act, 2013.
We prepare transfer deeds, update the Register of Members, and ensure filings with ROC are completed for smooth and legally valid transfers.
No, only listed companies and certain prescribed classes of companies require secretarial audit. However, good secretarial practices benefit all companies.
Corporate Compliance with MCA
CA. Dhiraj Jain
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